BillFlow creates invoices, tracks payments, sends smart reminders, and gives your team a clear revenue dashboard — so cash flow does not depend on manual follow-up.
The problem
Most service businesses lose money not because of bad work — but because billing is manual and inconsistent.
Jobs finish but invoices take days to go out — delaying cash by weeks.
No system for chasing unpaid invoices means revenue sits uncollected.
No clear view of what's overdue, by how much, or for how long.
Manual entry means QuickBooks and Xero are always a step behind.
Owners can't see what's outstanding, what's coming in, or where the gaps are.
Chasing invoices only happens when cash runs low — not systematically.
How it works
From job close to accounting sync, without manual intervention.
Integration-ready workflow preview
From closed job to paid invoice — automatically.
Job closed
Job is marked complete. BillFlow picks up the signal from your CRM or job management tool.
Triggered automatically on job close
Features
Invoices created and sent the moment a job closes or milestone is hit.
Smart sequences trigger at 3, 7, and 14 days overdue — no manual chasing.
Live aging buckets: current, 1–30 days, 31–60 days, 60+ days overdue.
Flags invoices at risk of late payment based on client payment patterns.
Built to connect Stripe for payment links and automated reconciliation.
Integration-ready for the accounting tools you already use.
See outstanding, paid, and overdue amounts — updated in real time.
Escalating sequences for chronic late payers without lifting a finger.
Clients see their invoice history and outstanding balance in one place.
Sample dashboard preview
Example data — not live customer data.
Automation demo
When a payment fails or goes overdue, BillFlow sequences reminders and escalates until resolved.
Sample calculation
Example: if a business has €12,000 overdue and reminders recover 15%, that is €1,800 recovered faster — without a single manual chase. Illustrative scenario; results vary by business.
Deliverables
Timeline
FAQ
No — BillFlow works alongside your accounting tools, handling the reminders and follow-up that those tools don't do automatically.
Yes. Reminders trigger based on payment status — no manual intervention needed.
Yes. All templates are set up and approved before go-live.
Yes. Live aging dashboard shows exactly what's overdue, by how much, and for how long.
Typical setup: 3–7 days depending on integrations.
Stripe, QuickBooks, Xero, Gmail/SMTP, your CRM, Zapier, Make, or n8n.
Book a 30-minute demo and we'll walk through what BillFlow looks like for your business.
Book a BillFlow Demo